HIGH PLAINS PASO FINO ASSOCIATION

MINUTES OF BOARD OF DIRECTORS MEETING

OCTOBER 25, 2002

TOPEKA, KANSAS

 

The October Board of Directors meeting of the High Plains Paso Fino Horse Association was held on Friday, October 25, 2002 at the Sunflower Fiesta show in Topeka, Kansas.   Those board members present were:   Jeff Peterson, Linda Rader, Steve Burgess, Charlene McFadden, Sheri Tenney, and Esther Oppliger.   Additional association members present were:
  Lenora Schuldt, Harley and Janet Broers, and Bob Doerr.

 

President, Charlene, brought the meeting to order at 5:17 pm.   Quorum was established The agenda was reviewed and issues were added. Jeff moved and Steve seconded to approve the agenda.   Motion carried.

 

Minutes of the July, 2002 meeting held my conference call were reviewed.   Linda Rader moved and Sheri seconded to approve the minutes.
  Motion carried.

 

Officers’ Reports

 

Treasurer’s Report:

Linda Rader provided a written report from August through October 11, 2002.   The current balance is $7,823.44.   $990.00 of that is membership dues.   It was established that our year is September 1 through August 31.
  That is also our show year.
  Discussion took place over having another planning meeting in January and be able to set an annual budget.
  We will look at the expenses/income of past years to help estimate for a budget and can change as necessary.
  Linda Rader will be working on this.   Steve moved and Jeff seconded to approve the financial report.   Motion passed.
  It was requested that Linda provide members with the written report.   She will e-mail it to those who let her know they want it.

 

Equifest Report:

Lenora Schuldt reported that the letters will be sent our in December.    Then it will be a first come/first serve basis for riders and horses to let Lenora know they want to participate.   There will be space for 8 horses.

 

Springfield Show:

Linda Rader reviewed the feedback she got from members as far as preferred judges.   She will be contacting them.   She also reported about some stumbling blocks with the fairgrounds and will continue to negotiate.   Linda presented the flyer that she has come up with.   She also discussed sponsorships and the show committee.
  She was asked to add a driving class.   The rules need to be clarified to determine specifics about the steward.
  Show secretary was also discussed.

 

Membership Report:
  None

 

Newsletter Report:
  None

 

Awards Committee Report:

Janet presented the written awards criteria as decided at the annual meeting on August 31, 2002.   From now on, the show secretary of each show will be asked to provide a record of points.   That will allow the awards committee to quickly and easily determine high point winners for the year.  

Janet also shared information regarding the Lawrence Christmas parade to be held on Saturday, December 7 this year.   It is all horsedrawn vehicles and outriders and entrants are to be decorated for Christmas.   There are no entry fees.   The Eldridge Hotel provides lodging for one room per entrant group.
  The hotel also hosts a get together on Friday evening.   The board took no formal action but will encourage participation. Location of our official saddle blankets was discussed at this time.   Several people seem to be in possession of some of them.
  It was suggested that Jeff, as Events Chairman, should be in charge of   keeping track of the location of blankets and the decorations.

 

Website:

Bob reported that www.highplainspfha.org is up and running with a listing of our new board of directors, membership directory (updated monthly), farm directory, and calendar of events but needs to be updated with current events.   Bob has purchased the Front Page program and needs a scanner.
  He discussed putting the newsletter on.   Pictures and sale horse advertising was discussed at length.   Jeff moved and Steve seconded to charge members $5 per ad and non members $25 per ad for website advertising (with unlimited horses per ad) per quarter.   Motion carried .
  It is hoped that the website will pay for itself and will be a major source of communication for the region.

 

National News:

Steve reported on the national board action to continue to have the national show at Perry, Georgia through 2006 and the issues surrounding moving to another location.   He reported on the results of the two auctions held this year at the national show including the fino sale.   He discussed his views on the upcoming election, the so called slate of candidates, and his opinion of the candidates.
  He indicated how he will carry the region’s votes unless otherwise directed.   This vote will take place in January, 2003.
 

 

Membership Book:

Linda Rader discussed and showed some samples of a membership book/farm directory that she is willing to put together and put out once a year.   Esther moved and Steve seconded to direct Linda to move ahead with the book.
  Motion carried.   She will be making further recommendations in November.

 

The next meeting will be held per conference call at the end of   November.
  The board will be needing to take action in the upcoming months regarding where to go from here with our shows.
  We will need to consider the interests of the show people, potential buyers, the weather, other regions and other activities.   Steve moved and Jeff seconded to adjourn the meeting.   Motion carried.
   The meeting was adjourned at 6:34 pm